Your front desk,
working 24/7.
AI receptionists, intake automation, and recall systems for physios, dentists, podiatrists, psychologists, and every clinic that loses bookings to a phone nobody could answer. Fixed prices, built in Melbourne, working alongside the practice software you already run.
Where clinics leak revenue
Calls ring out while you treat
Every missed call during a session, at lunch, or after 5pm is a patient booking with the clinic down the road. Reception can't be everywhere.
No-shows burn your calendar
Empty slots from forgotten appointments are pure lost revenue. Manual reminder calls eat the exact admin time they're meant to save.
Intake is still on paper
New patient forms get retyped into your practice software, referrals sit in inboxes, and clinical notes pile up after hours.
Dormant patients never come back
Patients who should be on a recall cycle quietly drift away, and nobody has time to chase them.
What are missed calls costing you?
Drag the sliders to match your clinic. We assume only half of missed callers would actually have booked, so this math is conservative.
The systems we build for clinics
Each one is a fixed-price build with a fixed timeline. You own everything, and every build includes 2 weeks of post-launch support.
AI Receptionist & Booking Agent
A voice-and-chat agent that answers every enquiry 24/7, checks your real calendar availability, books the appointment, and sends confirmations and reminders.
No call rings out, ever. Patients book at 9pm on a Sunday without anyone on your payroll lifting a finger, and reception is freed up for the patients in the room.
After-hours and overflow enquiries become booked appointments instead of lost patients, and automated reminders cut no-shows.
Works alongside Cliniko, Halaxy, and most practice management systems
Patient Intake & Document Automation
Digital intake forms, referral letters, and scanned documents read by AI, validated, and pushed straight into your practice management system.
New patients arrive with their paperwork already in the system. Referrals are acknowledged the minute they land instead of sitting in an inbox.
Faster referral turnaround means fewer patients lost to slow response, and hours of retyping become billable treatment time.
PDF, email, and scanned forms into your existing system
Recall & Reactivation Automation
Automated recall cycles, review requests, and win-back sequences for patients who haven't rebooked, all running quietly in the background.
Every patient gets followed up on the schedule their treatment plan calls for, and happy patients get asked for the Google review at the right moment.
Reactivated patients are the cheapest revenue a clinic has: they already know you. Steady reviews compound into new-patient search traffic.
Connected to your booking and patient data
Practice Operations Dashboard
A live dashboard pulling from your booking, billing, and accounting tools: utilisation per practitioner, revenue per room, no-show rates, recall coverage.
You see which practitioners have empty capacity and which services drive revenue this week, not in the accountant's report three months later.
Filling one under-utilised practitioner's schedule is often worth more than any marketing spend, and you can't fill what you can't see.
Connects to the tools you already run
Manual vs. automated
Directional illustration of what the systems on this page are designed to change, not measured client results.
Ready to ship
something great?
Book a free 30-minute call. You'll leave with a price range, a timeline, and an honest opinion on whether you need us at all. No pitch deck, no pressure.